US County Clerks Directory
Official Civic Directory Profile FIPS Code: 40029

Coal County Clerk & Recorder

Official government recording office for Coal County, Oklahoma. Serving a population of 5266 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Coalgate • Land Area: 516,772 sq mi • State: Oklahoma (OK)
Call: (405) 293-4799 Get Courthouse Directions Official .Gov Portal ↗
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Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Coal County Courthouse / Recording Office, Coalgate, OK 74538

Seat of government for Coal County in Coalgate, OK.

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Courthouse / Directory Line

(405) 293-4799

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 40029 • Coordinates: 34.5829° N, -96.2880° W
Visit Official .Gov Portal ↗
Filing Checklist

Before You Visit Coal County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
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Land Records & Real Property

Coal County Deed Recording Fees & Requirements

Governed by 28 O.S. § 32 & 68 O.S. § 3201
First Page Base Fee
$18.00
Includes statutory county automation index surcharge
Each Additional Page
$2.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
$0.75 per $500 Documentary Stamp Tax
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Oklahoma:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Coal County

License Fee $50.00 ($5.00 with verified premarital counseling)
Waiting Period 0 Hours
  • ✓ Validity Window: Must solemnize within 30 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Coal County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Issued by Court Clerk. Huge discount for completing 4 hours of premarital education.
Vital Statistics

Certified Vital Records

Birth Cert $20.00
Death Cert $15.00
Marriage Cert $10.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Oklahoma State Department of Health Vital Records Service and the local Coal County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Coal County

Filing Fee: $25.00
1. Filing Authority

In Coal County, sole proprietorships and general partnerships register assumed names through the Oklahoma Secretary of State.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Oklahoma.

3. State Rules & Notice

Trade name filed with the Oklahoma Secretary of State.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Coal County?

Save time and avoid multiple trips to the Coal County Oklahoma Secretary of State. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Oklahoma.

Name Search Included
Articles of Organization
Oklahoma Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official Oklahoma Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Oklahoma county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Oklahoma Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Oklahoma

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Oklahoma recording offices:

Atoka County Seat: Atoka
~19.4 mi →
Pontotoc County Seat: Ada
~24.9 mi →
Johnston County Seat: Tishomingo
~28 mi →
Hughes County Seat: Holdenville
~32.5 mi →
Pittsburg County Seat: McAlester
~38.7 mi →

Frequently Asked Questions: Coal County Clerk & Recorder

Where is the Coal County Clerk & Recorder office located?
The official Coal County office is located at Coal County Courthouse / Recording Office, Coalgate, OK 74538. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (405) 293-4799.
How much does it cost to record a deed in Coal County?
Under Oklahoma statute (28 O.S. § 32 & 68 O.S. § 3201), recording a real property deed or mortgage in Coal County costs $18.00 for the first page, plus $2.00 for each additional page. Transfer tax details: $0.75 per $500 Documentary Stamp Tax.
How do I obtain a marriage license in Coal County, OK?
Both applicants must appear in person before the Coal County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $50.00 ($5.00 with verified premarital counseling). Oklahoma requires a waiting period of 0 hours, and the license is valid for 30 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Coal County?
In Coal County, registering a DBA or Assumed Business Name is handled through the Oklahoma Secretary of State with a standard statutory filing fee of $25.00. Trade name filed with the Oklahoma Secretary of State.
How can I request a certified copy of a birth or death certificate in Coal County?
Certified vital records (birth certificates starting at $20.00 and death certificates starting at $15.00) can be requested through the Oklahoma State Department of Health Vital Records Service or directly at the Coal County courthouse vital statistics counter by qualified immediate family members.