Official Civic Directory Profile FIPS Code: 39133

Portage County Clerk & Recorder

Official government recording office for Portage County, Ohio. Serving a population of 162.665 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Ravenna • Land Area: 487,408 sq mi • State: Ohio (OH)

Call: (614) 461-3723 Get Courthouse Directions Official .Gov Portal ↗

Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri

Physical Courthouse Address

Portage County Courthouse / Recording Office, Ravenna, OH 44266

Seat of government for Portage County in Ravenna, OH.

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Courthouse / Directory Line

(614) 461-3723

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 39133 • Coordinates: 41.1690° N, -81.1970° W

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Filing Checklist

Before You Visit Portage County

✓ Valid Government Photo ID (Driver's License or Passport)
✓ Payment: Credit Card, Cashier's Check, or Exact Cash
✓ Original signed documents with valid notary jurat/seal
✓ Mandatory 3-inch top margin for county recorder barcode

Check Records Online Instead →

Land Records & Real Property

Portage County Deed Recording Fees & Requirements

Governed by Ohio Rev. Code § 317.32 & § 319.54

First Page Base Fee

$34.00

Includes statutory county automation index surcharge

Each Additional Page

$8.00

Per additional standard 8.5" x 11" page

Transfer Tax / Doc Stamps

$1.00 per $1,000 state base conveyance fee + up to $3.00 per $1,000 permissive county fee

Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Ohio:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.

Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.

Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.

Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.

Instant Public Records & Title Verification

Need Official Property Deeds or Title Records in Portage County?

Search land records, deed history, mortgage transfers, tax liens, judgments, and parcel ownership across Portage County, Ohio. Instantly access official document copies online without visiting the courthouse records vault.

Warranty & Quitclaim Deeds
Mortgage & Lien Records
Assessor Parcel History

Search Portage County Records Online Encrypted search • Public records database

Marriage Bureau

Marriage License in Portage County

License Fee $40 - $70

Waiting Period 0 Hours

✓ Validity Window: Must solemnize within 60 days of issuance.
✓ Personal Appearance: Both applicants must appear together in person at the Portage County courthouse.
✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.

State Policy: Issued by County Probate Court. Residents must apply in their county of residence.

Vital Statistics

Certified Vital Records

Birth Cert $25.00

Death Cert $25.00

Marriage Cert $15.00

• Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
• Filing Agency: Processed through Ohio Department of Health Bureau of Vital Statistics and the local Portage County clerk counter.

Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.

Commercial & Business

DBA & Assumed Name Registration in Portage County

Filing Fee: $39.00

1. Filing Authority

In Portage County, sole proprietorships and general partnerships register assumed names through the Ohio Secretary of State.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Ohio.

3. State Rules & Notice

Trade name or fictitious name filed directly with the Ohio Secretary of State.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Portage County?

Save time and avoid multiple trips to the Portage County Ohio Secretary of State. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Ohio.

Name Search Included

Articles of Organization

Ohio Compliant

State-Specific Statutory Legal Templates

Download Official Ohio Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Ohio county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download

Get Ohio Legal Forms → Updated for 2026 legal compliance

Regional Civic Network

Nearby County Clerks in Ohio

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Ohio recording offices:

Summit County Seat: Akron

~17.9 mi →

Geauga County Seat: Chardon

~22.9 mi →

Trumbull County Seat: Warren

~24.1 mi →

Mahoning County Seat: Youngstown

~24.8 mi →

Stark County Seat: Canton

~26 mi →

Frequently Asked Questions: Portage County Clerk & Recorder

Where is the Portage County Clerk & Recorder office located?

The official Portage County office is located at Portage County Courthouse / Recording Office, Ravenna, OH 44266. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (614) 461-3723.

How much does it cost to record a deed in Portage County?

Under Ohio statute (Ohio Rev. Code § 317.32 & § 319.54), recording a real property deed or mortgage in Portage County costs $34.00 for the first page, plus $8.00 for each additional page. Transfer tax details: $1.00 per $1,000 state base conveyance fee + up to $3.00 per $1,000 permissive county fee.

How do I obtain a marriage license in Portage County, OH?

Both applicants must appear in person before the Portage County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $40 - $70. Ohio requires a waiting period of 0 hours, and the license is valid for 60 days from the date of issuance.

How do I file a DBA (Doing Business As) or Assumed Name in Portage County?

In Portage County, registering a DBA or Assumed Business Name is handled through the Ohio Secretary of State with a standard statutory filing fee of $39.00. Trade name or fictitious name filed directly with the Ohio Secretary of State.

How can I request a certified copy of a birth or death certificate in Portage County?

Certified vital records (birth certificates starting at $25.00 and death certificates starting at $25.00) can be requested through the Ohio Department of Health Bureau of Vital Statistics or directly at the Portage County courthouse vital statistics counter by qualified immediate family members.