US County Clerks Directory
Official Civic Directory Profile FIPS Code: 30071

Phillips County Clerk & Recorder

Official government recording office for Phillips County, Montana. Serving a population of 4249 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Malta • Land Area: 5140,422 sq mi • State: Montana (MT)
Call: (406) 407-7601 Get Courthouse Directions Official .Gov Portal ↗
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Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Phillips County Courthouse / Recording Office, Malta, MT 59538

Seat of government for Phillips County in Malta, MT.

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Courthouse / Directory Line

(406) 407-7601

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 30071 • Coordinates: 48.2501° N, -107.9289° W
Visit Official .Gov Portal ↗
Filing Checklist

Before You Visit Phillips County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
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Land Records & Real Property

Phillips County Deed Recording Fees & Requirements

Governed by Mont. Code Ann. § 7-4-2631
First Page Base Fee
$8.00
Includes statutory county automation index surcharge
Each Additional Page
$5.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
None (Montana has no real estate transfer tax)
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Montana:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Phillips County

License Fee $53.00
Waiting Period 0 Hours
  • ✓ Validity Window: Must solemnize within 180 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Phillips County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Issued by District Court Clerk. Montana allows double-proxy marriage for military members.
Vital Statistics

Certified Vital Records

Birth Cert $12.00
Death Cert $15.00
Marriage Cert $10.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Montana Department of Public Health and Human Services Office of Vital Statistics and the local Phillips County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Phillips County

Filing Fee: $20.00
1. Filing Authority

In Phillips County, sole proprietorships and general partnerships register assumed names through the Montana Secretary of State.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Montana.

3. State Rules & Notice

Assumed Business Name filed with the Secretary of State.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Phillips County?

Save time and avoid multiple trips to the Phillips County Montana Secretary of State. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Montana.

Name Search Included
Articles of Organization
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State-Specific Statutory Legal Templates

Download Official Montana Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Montana county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Montana Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Montana

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Montana recording offices:

Blaine County Seat: Chinook
~49.3 mi →
Valley County Seat: Glasgow
~58.3 mi →
Petroleum County Seat: Winnett
~77.8 mi →
Garfield County Seat: Jordan
~80.6 mi →
Fergus County Seat: Lewistown
~93.4 mi →

Frequently Asked Questions: Phillips County Clerk & Recorder

Where is the Phillips County Clerk & Recorder office located?
The official Phillips County office is located at Phillips County Courthouse / Recording Office, Malta, MT 59538. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (406) 407-7601.
How much does it cost to record a deed in Phillips County?
Under Montana statute (Mont. Code Ann. § 7-4-2631), recording a real property deed or mortgage in Phillips County costs $8.00 for the first page, plus $5.00 for each additional page. Transfer tax details: None (Montana has no real estate transfer tax).
How do I obtain a marriage license in Phillips County, MT?
Both applicants must appear in person before the Phillips County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $53.00. Montana requires a waiting period of 0 hours, and the license is valid for 180 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Phillips County?
In Phillips County, registering a DBA or Assumed Business Name is handled through the Montana Secretary of State with a standard statutory filing fee of $20.00. Assumed Business Name filed with the Secretary of State.
How can I request a certified copy of a birth or death certificate in Phillips County?
Certified vital records (birth certificates starting at $12.00 and death certificates starting at $15.00) can be requested through the Montana Department of Public Health and Human Services Office of Vital Statistics or directly at the Phillips County courthouse vital statistics counter by qualified immediate family members.