US County Clerks Directory
Official Civic Directory Profile FIPS Code: 20035

Cowley County Clerk & Recorder

Official government recording office for Cowley County, Kansas. Serving a population of 34.157 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Winfield • Land Area: 1125,738 sq mi • State: Kansas (KS)
Call: (785) 595-7985 Get Courthouse Directions Official .Gov Portal ↗
Advertisement & Sponsored Services
Need Certified Public Records Fast?
Search official deeds, real estate titles, tax liens, and civil filings without courthouse lines.
Check Records Online →
Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Cowley County Courthouse / Recording Office, Winfield, KS 67156

Seat of government for Cowley County in Winfield, KS.

Open in Google Maps
Courthouse / Directory Line

(785) 595-7985

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 20035 • Coordinates: 37.2345° N, -96.8372° W
Visit Official .Gov Portal ↗
Filing Checklist

Before You Visit Cowley County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
Check Records Online Instead →
Land Records & Real Property

Cowley County Deed Recording Fees & Requirements

Governed by K.S.A. 28-115
First Page Base Fee
$21.00
Includes statutory county automation index surcharge
Each Additional Page
$17.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
None (Mortgage registration tax abolished)
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Kansas:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Cowley County

License Fee $85.50
Waiting Period 72 Hours
  • ✓ Validity Window: Must solemnize within 180 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Cowley County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Issued by District Court Clerk. 3-day waiting period.
Vital Statistics

Certified Vital Records

Birth Cert $20.00
Death Cert $20.00
Marriage Cert $20.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Kansas Department of Health and Environment Office of Vital Statistics and the local Cowley County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Cowley County

Filing Fee: $0.00
1. Filing Authority

In Cowley County, sole proprietorships and general partnerships register assumed names through the Kansas Secretary of State.

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Kansas.

3. State Rules & Notice

Kansas does not require or register county DBA names; corporations register directly with the Secretary of State.

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Cowley County?

Save time and avoid multiple trips to the Cowley County Kansas Secretary of State. Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Kansas.

Name Search Included
Articles of Organization
Kansas Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official Kansas Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Kansas county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Kansas Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Kansas

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Kansas recording offices:

Chautauqua County Seat: Sedan
~33 mi →
Elk County Seat: Howard
~36 mi →
Sumner County Seat: Wellington
~36.1 mi →
Butler County Seat: El Dorado
~37.3 mi →
Sedgwick County Seat: Wichita
~46.1 mi →

Frequently Asked Questions: Cowley County Clerk & Recorder

Where is the Cowley County Clerk & Recorder office located?
The official Cowley County office is located at Cowley County Courthouse / Recording Office, Winfield, KS 67156. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (785) 595-7985.
How much does it cost to record a deed in Cowley County?
Under Kansas statute (K.S.A. 28-115), recording a real property deed or mortgage in Cowley County costs $21.00 for the first page, plus $17.00 for each additional page. Transfer tax details: None (Mortgage registration tax abolished).
How do I obtain a marriage license in Cowley County, KS?
Both applicants must appear in person before the Cowley County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $85.50. Kansas requires a waiting period of 72 hours, and the license is valid for 180 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Cowley County?
In Cowley County, registering a DBA or Assumed Business Name is handled through the Kansas Secretary of State with a standard statutory filing fee of $0.00. Kansas does not require or register county DBA names; corporations register directly with the Secretary of State.
How can I request a certified copy of a birth or death certificate in Cowley County?
Certified vital records (birth certificates starting at $20.00 and death certificates starting at $20.00) can be requested through the Kansas Department of Health and Environment Office of Vital Statistics or directly at the Cowley County courthouse vital statistics counter by qualified immediate family members.