US County Clerks Directory
Official Civic Directory Profile FIPS Code: 15001

Hawaii County Clerk & Recorder

Official government recording office for Hawaii County, Hawaii. Serving a population of 207.615 with jurisdiction over real estate deeds, marriage licenses, vital records, and fictitious business names.

County Seat: Hilo • Land Area: 4028,431 sq mi • State: Hawaii (HI)
Call: (808) 417-3231 Get Courthouse Directions Official .Gov Portal ↗
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Location & Operations

Courthouse Office Address & Contact

Open Mon-Fri
Physical Courthouse Address

Hawaii County Courthouse / Recording Office, Hilo, HI 96720

Seat of government for Hawaii County in Hilo, HI.

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Courthouse / Directory Line

(808) 417-3231

Regular Hours: Monday - Friday: 8:00 AM - 4:30 PM

Closed on state and federal holidays.

FIPS ID: 15001 • Coordinates: 19.5978° N, -155.5024° W
Visit Official .Gov Portal ↗
Filing Checklist

Before You Visit Hawaii County

  • ✓ Valid Government Photo ID (Driver's License or Passport)
  • ✓ Payment: Credit Card, Cashier's Check, or Exact Cash
  • ✓ Original signed documents with valid notary jurat/seal
  • ✓ Mandatory 3-inch top margin for county recorder barcode
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Land Records & Real Property

Hawaii County Deed Recording Fees & Requirements

Governed by Haw. Rev. Stat. § 501 & § 502 (Single statewide recording system)
First Page Base Fee
$41.00
Includes statutory county automation index surcharge
Each Additional Page
$1.00
Per additional standard 8.5" x 11" page
Transfer Tax / Doc Stamps
Conveyance tax tiered from 10¢ to $1.25 per $100 depending on home value and homeowner status
Calculated at recording based on purchase consideration

Statutory Recording Margin Standards in Hawaii:

Top Margin (Page 1): Must leave minimum 3 inches blank at top right for official recorder barcode and indexing stamp.
Other Margins: Minimum 1 inch on side, bottom, and subsequent pages to avoid non-conforming document penalties.
Grantee & Return Address: Must state grantee's legal address and a return mailing address clearly on the first page.
Legibility & Font: Black ink on white 8.5 x 11 paper; minimum 10-point font. Notary stamps must be crisp and dark.
Marriage Bureau

Marriage License in Hawaii County

License Fee $65.00
Waiting Period 0 Hours
  • ✓ Validity Window: Must solemnize within 30 days of issuance.
  • ✓ Personal Appearance: Both applicants must appear together in person at the Hawaii County courthouse.
  • ✓ Identification: Valid state photo driver's license, passport, or military ID. No blood test required.
State Policy: Administered statewide by the Hawaii State Department of Health Marriage License Agents.
Vital Statistics

Certified Vital Records

Birth Cert $10.00
Death Cert $10.00
Marriage Cert $10.00
  • • Authorized Requestors: Direct family relation (registrant, child, parent, spouse) or legal guardian only.
  • • Filing Agency: Processed through Hawaii State Department of Health Office of Health Status Monitoring and the local Hawaii County clerk counter.
Certified copies bear an official raised, embossed seal and are suitable for passports, probate, real estate, and legal identification.
Commercial & Business

DBA & Assumed Name Registration in Hawaii County

Filing Fee: $50.00
1. Filing Authority

In Hawaii County, sole proprietorships and general partnerships register assumed names through the Hawaii Department of Commerce and Consumer Affairs (DCCA).

2. Statutory Requirement

Required prior to opening a commercial checking account, issuing invoices under a brand name, or executing contracts in Hawaii.

3. State Rules & Notice

Trade names registered directly with the state Business Registration Division (BREG).

Official Business & DBA Filing Assistance

Starting a Business or Filing a DBA in Hawaii County?

Save time and avoid multiple trips to the Hawaii County Hawaii Department of Commerce and Consumer Affairs (DCCA). Form your official LLC, register your Trade / Assumed Name (DBA), get your federal Tax ID (EIN), and receive your registered agent documents fully online in Hawaii.

Name Search Included
Articles of Organization
Hawaii Compliant
Register LLC / DBA Online Official partner filing service • Expedited processing
State-Specific Statutory Legal Templates

Download Official Hawaii Real Estate Deeds & Legal Forms

Ensure your property transfer is compliant with Hawaii county recording statutes. Get attorney-drafted Quitclaim Deeds, Special Warranty Deeds, Powers of Attorney, and Promissory Notes formatted with correct margins and statutory acknowledgments.

✓ 3-inch top recording margin ready ✓ State notary jurat included ✓ Instant PDF & Word download
Get Hawaii Legal Forms → Updated for 2026 legal compliance
Regional Civic Network

Nearby County Clerks in Hawaii

Need to file or search public records in an adjacent jurisdiction? Explore neighboring Hawaii recording offices:

Maui County Seat: Wailuku
~112.4 mi →
Kalawao County Seat: Kalaupapa
~147.1 mi →
Honolulu County Seat: Honolulu
~217 mi →
Kauai County Seat: Līhuʻe
~318.6 mi →

Frequently Asked Questions: Hawaii County Clerk & Recorder

Where is the Hawaii County Clerk & Recorder office located?
The official Hawaii County office is located at Hawaii County Courthouse / Recording Office, Hilo, HI 96720. Operating hours are typically Monday - Friday: 8:00 AM - 4:30 PM. You can reach the office staff by telephone at (808) 417-3231.
How much does it cost to record a deed in Hawaii County?
Under Hawaii statute (Haw. Rev. Stat. § 501 & § 502 (Single statewide recording system)), recording a real property deed or mortgage in Hawaii County costs $41.00 for the first page, plus $1.00 for each additional page. Transfer tax details: Conveyance tax tiered from 10¢ to $1.25 per $100 depending on home value and homeowner status.
How do I obtain a marriage license in Hawaii County, HI?
Both applicants must appear in person before the Hawaii County Clerk with government-issued photo identification (such as a valid driver's license, passport, or state ID). The fee is approximately $65.00. Hawaii requires a waiting period of 0 hours, and the license is valid for 30 days from the date of issuance.
How do I file a DBA (Doing Business As) or Assumed Name in Hawaii County?
In Hawaii County, registering a DBA or Assumed Business Name is handled through the Hawaii Department of Commerce and Consumer Affairs (DCCA) with a standard statutory filing fee of $50.00. Trade names registered directly with the state Business Registration Division (BREG).
How can I request a certified copy of a birth or death certificate in Hawaii County?
Certified vital records (birth certificates starting at $10.00 and death certificates starting at $10.00) can be requested through the Hawaii State Department of Health Office of Health Status Monitoring or directly at the Hawaii County courthouse vital statistics counter by qualified immediate family members.